-08/31/07
KRies
Logistics:
Village Assoc. Board Directors Meeting
Date:
Time: 7:00 PM to 9:00
PM EST
Location:
Primary Objective: Completion of 2007
Maintenance Tasks
Attendees:
Joe Boylan: Village Property Agent - Present
Joe Kareivis: Village Director - Not Present
Mike Nielsen: Village Director - Present
Dave Parot: Village Director - Present
Mike Brigham: Village Director - Present
Kurt Ries: Village Director - Present
Quorum established at 80%
Minutes:
Discussed
Primary objective of this meeting is to drive the completion of
approved maintenance tasks before the snow flies in November. Joe B is working diligently with our contractors
to ensure these tasks are completed by November 2007.
See our Village web site for all the
details of our Assoc. and community:
https://home.comcast.net/~itele2/
Password is ‘garth’
Budget:
Discussed miscellaneous Village finances
and budget topics
-
-07/30/07 Kurt provide updated Village 2007/2008 P&L and Budget
template
-Current finances are on track, however cash reserves did not recover as
anticipated
-There are no outstanding delinquent owner Assoc. fees
-Budget is still very tight, no new projects will be approved for 2007
-We are not doing well in putting aside monies for the new roof in three
years
Review and approval of Association Maintenance Tasks:
2007 Projects:
$3,723 Pro Tech to replace
the Low temp sensors
-$3483.25 and $ 240.00 per year for monitoring = $3,723.25
-Not currently in
plan, need a better option
-It was discussed that unit sensor with alarms in unit could
be an option
$1,000 Move Postal
Mail Boxes to Village property
-$800 + TM, Dave to update total costs, total est. $2k
-Not currently in
plan, Owners committee was formed
-Committee
led Jason
Williams #327
$2,000 Water Aprons
Below Ramps
-Need Joe B to
get quote from Todd Fourier for both bldgs
-Will get quote
and evaluate cost/effectiveness
-Not currently in plan
$1,000 Removal of
Building B rock wall
-Will get quote and evaluate cost/effectiveness
-Not currently in plan
-08/23/07 Fill
above Bldg B retaining wall completed
Porch /
Railing repairs
-In 2000 the porch railing caps were
replaced
-12/29/06 Kurt spoke to John H to provide
list of repairs to Joe B
-01/02/07 this is not an approved task as
of yet
It was discussed
the Joe B will do walk around with John Heir, week of
Porch / Railing
repairs need to be prioritized
1.) Has to be done, 2.) Nice to done, and 3.) Not a priority
$3,000 Ramp foot
surface repair/replacement
-Quotes from John
Herr, for full repairs
-Stairs, landing,
etc., drum sanded, pressure washed, primed, 2 coats of stain
-Approved for
2007
It was discussed several owner concerns
over roughness of the ramp surface. Joe B spoke to John Herr in regards to the
sanding of the ramps after the pressure washing, John mentioned he was unable
sand for the price he quoted.
$60,000
Repair and Budget for New Roof
-At these costs standing seam roof is an
attractive option
-Includes 30yr shingles, removing old
shingles, does not include any needed plywood replacement
-07/21/07 David Dupont completed misc, roof repairs
-5-10 years left on the roof, does have some
punking but not bad
Misc.
Maintenance Topics:
Exterior
Painting
-10/04/05, Missing paint on Building B 2nd
tower and north/Nordic center side of building
-10/04/05 Bldg A south/east Plimpton/Ayer
side 3 story vertical trim not painted
-10/06/05 Not Complete, need brown paint on
Unit #323 gutter mounting board
-10/06/05 Not Complete, Bldg B 1st tower, no
paint behind platform light fixture
-12/06/05 Joe B mentioned he would start
getting quotes from Bill G.
-01/03/06 Need paint Bldg A first ramp
vertical post
-01/30/07 Unit 325 left over hang off rear
deck soffet not painted
-08/30/07 Joe B working with John Herr to insure completion by November
2007
Vinyl siding repairs
-12/30/06 Bld B back vinyl siding sofets
pulling loose
-03/30/07 missing section of trim Bld B
access road side
Window
Replacement:
It was discussed that
the Village approved window/door contractor, Jobsite Services, Inc. has merged
with All Season Siding. The Village approved window and door contractor is back
to All Season Siding.
Joe B is getting
new window quotes from All Season
-Most likely cost are going to go up
-It is important that these quotes include
complete installation costs
ie ext painting, siding/clad/trim
replacement, ect,
-No window replacements charges should come
back to the Assoc.
-Joe B contacted L/R PEST ELIMINATION SERVICE, to spray both bldgs
- $800
It was discussed that ants are less of
an issue now in the fall, and board will look into spraying bldgs in the spring
when it would be more effective.
General
Discussion Topics:
On Going Rental Pool Issues:
Joe Kareivis, as a
Village director, is our point person for Mountain Operations and Development (MOD) rental pool issues. Joe spoke w/
Darlene Wells of MOD on
-Many guest staying in unit
-Balconies not able to accommodate the weight
of the number of people on it
-Pucking off top floor balconies
-Debris scattered across common areas
-Several units complained about noise
It was discussed, at our board meeting, these type of issues are only going
to get worse, as Redstone has stated they have a bed shortage at the resort.
Joe K Actions Items:
-Obtain latest version of
Redstones/MOD rental pool contract w/ owners
-Discuss with MOD their
obligations of personal injury of tenants, ie fall off a ladder
-Explore the option mandating any
owner in rental pool to have commercial insurance coverage
-Discuss w/ MOD a procedure to
deal with these situation in the middle of the night
-Discuss a procedure w/ MOD to
mitigate this type of behavior
-Joe K will follow-up with Village
owners when they lodge a concern with the board
Property
Agent Unit and Selling and Closings
Property Agent
charging $45 for at closing for:
-Completing Resale Certificate
-Copies of master Insurance policy,
bylaws/declarations
-Copy of current
-Collects outstanding fees at closing
-Collects billing contact info, including
email address
-Collects new key to unit if locks change
To assist in
curtailing new owner common concerns, it was discussed the property agent
should also provide to new owner at closing the following:
-Village contact list
-Village Rules and Regulations document
-Village Annual Report
It was discussed that the property agent
and board needs to strictly enforce no grilling or storage of grills on village
property. Memo has gone out to offending unit owner.
Adjourn Meeting